MINUTES OF THE MEETING OF THE ERHA MANAGEMENT COMMITTEE HELD ON WEDNESDAY, 6th May 2009 AT 7 PM AT THE HILTON HOTEL, STANSTED

 

PRESENT:

 

ERHA Management                                    Counties

 

Bill Felton, President                            [BF]                  Peter Wright, Norfolk  [PW]

Sheila George, Deputy President                      [SG]                 Jill Warwick, Lincs       [JW]         Lorraine Bant, Competitions                [LB]                  Chris Hatch, Suffolk    [CH]

Catherine Lymer, Secretary                 [CL]                 

Russell Nutter, League                          [RN]

John Hendy, Development                          [JH]

Charlie Farrow, England Hockey                       [CF]

Mike Trett, Umpiring                                 [MT]

Margaret McCall, Treasurer                       [MM]

 

1.                 APOLOGIES FOR ABSENCE

Miche Bloch (Performance), John Helliwell (Discipline), Sally Tippen (Cambs), Rob Oakley (Beds), Sam Manear (Essex)

2.     Minutes of the Meeting held on 18th March 2009.

Minutes of last meeting agreed and duly signed by BF.

3.                 MATTERS ARISING FROM THESE MINUTES  

None

4.                 Discuss correspondence received,

·         BF – Regional Mini’s were a great success, Harlston were excellent hosts. BF written to the winners to say congratulations. Extended his thanks to FW and CF

5.                 AGM 09

·         CL to check room booking and food.

·         John Adams to be Deputy President

·         Margaret McCall to be Hon Treasurer

·         Hon secretary to be advertised by Trevor Williams and CF, small renumeration package attached to the post

·         LB staying on as chair of competitions for another year

·         BF to draft something to go on website to try and get more people there

 

6. Committee Reports

[a] Treasurers (report in appendices)

·         County secretaries to please chase school affiliation fees from Beds and Suffolk

·         Bishop Stortford paid their £150 fine for the indoors

·         Management asked to agree the printing costs of the handbook as it will be wire binding this year which has raised the cost. Agreed

 

[b] Performance (report in appendices)

·         There is a huge need for more coaches. managers, administrators as 2 centres are now being run. All positions are paid.

·         Players will be charged £15 a day to cover the cost.

·         MT –concerned its going to be elitist

·         JH/MM – pointed out there are funds available to subsidise players

·         Mann Group sponsorship pays for the equipment

·         MM – raised the question of insurance for the centres as they will now cross regional borders. Also how the policy is structured with number of matches and training sessions. Will need to know all of this in advance

·         JH – Wished to thank everybody who has helped set these up, by attending meeting etc

 [c] Development (no report)

 

[d] League (minutes on website)

·         Plashet HC have received a formal warning regarding behaviour to East League Officials

·         Rutland HC have been set a set of objectives they must reach before re-admittance into the league

·         A number of clubs are conceding matches towards the end of the season when there is nothing riding on the results, Bury St Edmonds HC are the worst offender. For clubs who pay fixed contracts this means a loss of money

·         Cards 39 reds and 1104 yellows in Mens league, 2 reds and 141 yellows in womens league.

·         Fair play trophy – is going to a club that has 3 teams and didn’t receive a single yellow card all season.

·         The yellow card ban of 3 yellows = 1 game match ban, 4 yellows = 2 game match ban etc, This rule is being looked at because it’s not decreasing the number of yellow cards which is why it was installed.

 

[e] Competitions (minutes on the website)

·         LB – what happens if spectators refuse to sign photography consent forms – SG will look into

·         The national finals for the U15 girls at Cannock, was poorly run, no TD’s, didn’t take teamsheets, the finalists could have been anyone

·         Request from the U21 girls asking why there is no competition for them whilst there is for boys.

·         All trophies are out of date, as new competitions from next year apart from the U17’s. Question of shall we get new trophies, re-ingrave the old ones, give them something else? To be discussed at next Management meeting.

 

 [f] Discipline (no report)

 

 [g] Umpiring (no report)

·         Haven’t met since the last Management Meeting, all umpires are being chased for expenses. AGM at 7:30 at the Red Lion in Whittlesford on 18th June

 

 [h] Indoor Hockey (no report)

 

[i] England Hockey (ask secretary for the report)

·         Luton Town HC have been nominated for club of the year which is run by the Central Council of Physical Recreation. Were one of the 6 finalists, finished 3rd. Huge congratulations to them.

 

[j] RCC (no report)

 

 

 

 

 

7.     Any Other Business

·         SG – Dates of the next Management Meetings are 29th September, 18th November 2009, 17th March, 5th May 2010. They will be held at the Best Western Stansted Manor Hotel.

·         SG – has looked at the safeguarding information, has written back to Alison Hogg with questions.

·         JH – 1st August is his Stag weekend at Old Loughts, Stuart Hendy is arranging a hockey match and BBQ

·         CF – Told everyone the news that he will be a dad in November

·         CH – Suffolk host the Ladies Senior County Championship on May 9th at Tuddenham Road. Asked the president for a letter of support for a new astro at Rushmere Sports Club, BF agreed provided CH provided background and to whom he should address and write the letter to. The new rule about 5 metre hits outside the D, can all clubs be remided to put a 5 metre line around the outside of the D. Agreed that something will go on the website

·         MM – Thurs 24th Sept. East Golf day at Colchester Golf Club. John Helliwell has arranged. Also can everyone get their expenses in before the 31st May

·         BF – Thanked everyone for their hard work over the past 2 years. Thanked Catherine Lymer as this is her last meeting as secretary.

·         SG – Thanks BF for all his work

 

FULL COMMITTEE REPORTS APPEAR ON THE FOLLOWING PAGES.

 

 

The meeting closed at 9.35pm with the President thanking all for coming.

 

 

President …………………………………………………………………                        Date …………………………………………………..

 

 

 

Honorary Treasurer’s Report to East management – 6.5.2009

·         From last meeting- Tier 1 & 2 excess income:   Excess income caused by over estimating certain items of  expenditure  e.g. estimate for staff travel costs was over £3000 but actual claims were approximately £500.  Hopefully estimates will be far better the second time around now there is to be a centralised budget.

·         Affiliation fees :  Cambridgeshire schools’ fees received today.  Bedfordshire boys’ school fees chased up after the last Management meeting but have not received them yet.  Also Suffolk schools still to come.

·         Youth competitions: Fiona Wheeler is chasing up outstanding pitch invoices.

·         East Handbook 2009/10: printing estimate for next season’s handbook is £799 more than this year – includes wire binding as discussed last year.  Have we management’s agreement to go ahead with this?

·         East round of Women’s vets. competition: excess expenditure.  Pitch costs queried (£75/hour) seemed high but club confirmed that these were correct.No problem as last year’s showed a slight excess of income.

·         Indoor clubs: Bishop’s Stortford had paid the fine.

·         Camps: wrote to payroll house thanking them for their work in paying camp staff.  In future their services will not be required because all staff will be considered to be self-employed.

 

ERHA Meeting 06.03.09 - PERFORMANCE REPORT

 

JRPC ACTIVITY 2009

 

The Region is responsible for 16 squads (provision of training, assessment, selection of players & staffing) at Tier 1.  EH is responsible for 8 squads (provision of training, assessment, selection of players & staffing) at Tier 2.

 

JRPC Host Facilities for Bury & St Albans

Facility providers have now been announced following an extensive tender process.  Merchant Taylors’ School has been appointed for the St Albans JRPC and Bury Hockey Club/Culford School has been appointed for the Bury JRPC. 

 

JRPC - Centralised Calendar:  JRPC T1 & T2 Activity Dates, Age groups & DOB’s

The NGB Centralised Calendar is available on EH website.  The East Region Performance Calendar is as outlined below - dates are National (the same no matter which Region/JRPC attended).

 

 

U15

U16

U17

U18

 

1995

1994

1993

1992

June

 

 

 

 

27th (Sat)

 

 

JRPC 1

JRPC 1

28th (Sun)

JRPC 1

JRPC 1

 

 

July

 

 

 

 

11th (Sat)

JRPC 2

JRPC 2

 

 

12th (Sun)

 

 

JRPC 2

JRPC 2

18th (Sat)

 

 

JRPC 3

JRPC 3

19th (Sun)

JRPC 3

JRPC 3

 

 

August

 

 

 

 

24th (Mon)

 

 

JRPC 4

JRPC 4

25th (Tues)

 

 

JRPC 5

JRPC 5

26th (Weds)

JRPC 4

JRPC 4

 

 

27th (Thurs)

JRPC 5

JRPC 5

 

 

September

 

 

 

 

5th (Sat)

JRPC 6

JRPC 6

 

 

6th (Sun)

 

 

JRPC 6

JRPC 6

13th (Sun)

T1 Comp

T1 Comp

T1 Comp

T1 Comp

27th (Sun)

T1 Comp

T1 Comp

T1 Comp

T1 Comp

October

 

 

 

 

10th (Sat)

HiPAC

 

HiPAC

 

11th (Sun)

HiPAC

T2 Prep

HiPAC

T2 Prep

25th (Sun)

 

T2 Prep

 

T2 Prep

29th (Thurs)

 

T2 Comp - FC

 

T2 Comp - FC

30th (Fri)

 

T2 Comp - FC

 

T2 Comp - FC

31st (Sat)

 

T2 Comp - FC

 

T2 Comp - FC

November

 

 

 

 

1st (Sun)

 

T2 Comp - FC

 

T2 Comp - FC

 

 

 

JRPC Activity & Player Numbers for 2009

The Region will only be conducting JRPC activity for boys & girls at U15, U16, U17 & U18 age groups.  It is anticipated that each JRPC will host at each age group approximately 50-60 players (25-30 of each sex) prior to making the final cut for T1 squads.  In summary approximately 200-240 players will attend each JRPC (Bury/St Albans).

NB.  This means the Region will no longer be operating any activity as a priority for U14 Performance & Potential (1996), U13 Performance & Potential (1997) or U12 (1998). 

 

JRPC Player Nominations & Invitations

All nominations have now been received - apart from U18 Suffolk Boys. 

Players will be post coded to JRPCs based on travelling distance and time.  Unfortunately we have not yet been able to send player invitations as we are working across Regional boundaries.  These are expected to be sent in the week following 20th May 2009. 

It is anticipated that Lincs players will travel to the Nottingham/Loughborough JRPC, that Tonbridge will host players from Kent and some from Essex and that St Albans will see an influx from Middlesex and Buckinghamshire.  We have been delayed by the collation of South Nominations and a meeting with the South on 20th May has been arranged to allocate players to centres. 

NAGS Players will be required to join Tier 1 activity but not until August 2009 - this is a directive from England Hockey.

 

JRPC Finance

The cost to players and of payment to Coaching & Management Staff for the Tier 1 programme is being set Nationally and has not yet been confirmed.  More information is expected to filter out following the next meeting of EH and the Regions held May 16th 2009 in Nottingham.

 

JRPC Feedback to JAC (County) from the Region & EH

This will only be notification of which players have:

  • Been invited to attend JRPC activity
  • Attended JRPC activity
  • Been selected to T1 Squads
  • Been selected to T2 Squads
  • Been selected for further assessment by EH

 

NB.  Individual written player feedback, from various stages of JRPC activity, is the property of the player and it is their responsibility to share this with their JAC coaches.

 

CCC Appointments

Following recent CCC Interviews we congratulate both Will Tomsett and James King who have been appointed to join the East Team of CCCs.  The CCCs are expected to be available for all dates of the Tier 1 and Tier 2 Programme.

 

Staffing & Recruitment

Charlie Farrow has agreed to help recruit  staff that may want to offer their time in a Coaching & Management capacity on the ground and also behind the scenes on the Performance Committee to ensure the operation of the 2 East JRPCs going forward.  If any of the Management Committee Members know appropriate personnel who may be interested please let me know.

 

 

Miche Bloch

ERHA Chair of Coaching & Youth Performance Committee