MINUTES OF
THE MEETING OF THE ERHA MANAGEMENT COMMITTEE HELD ON WEDNESDAY, 1 OCTOBER 2008
AT 7 PM AT THE HILTON HOTEL, STANSTED
PRESENT:
ERHA
Management Counties
Sheila George, Deputy President [SG] Jill
Warwick, Lincs [JW]
Catherine Lymer, Secretary [CL] Judith
Krone, Essex [JK]
John Helliwell, PR & Appeals [JHelliwell]
Mike Trett, Umpiring [MT]
Russell Nutter, League [RN]
John Hendy, Development [JH]
Charlie
1.
APOLOGIES FOR ABSENCE
2.
Minutes of the Meeting
held on 7th May 2008 and AGM 2008
Changes to minutes of last
meeting.
Minutes of last meeting
duly signed by BF.
3.
MATTERS ARISING FROM THESE
MINUTES
Complaint at the last AGM about lack of food, ERHA
looked to move the venue but couldn’t find a suitable one so it will remain
at Quy Mill but ERHA will put on food.
4.
Discuss correspondence
received, Venue for U21
·
U21
Venue to be in East this season date is 23rd/24th May 09.
Suitable Venues approached, Dereham chosen.
·
SG
to event manage, Brian Perks to be approached to be a
possible TD.
·
LB
will take it back to the competition committee, felt
as it is being hosted here then East would need to do a round.
·
BF
recognised that Trevor Williams had done an excellent job on the handbooks, clubs got them at the beginning of September.
·
BF
– spoke briefly about the EH membership scheme. Coaches insurance has been
raised from £40 to £75 in the silver package, there has been a lot of complaint
about this BF has taken it up with EH.
·
Bf
was invited to attend the HiPACS at Loughborough- was
very impressed with it.
5.
COMMITTEE REPORTS
[a]
Treasurer (report
in appendices)
[b] Performance
(report
in appendices)
·
JH
– stated that a lot of work has gone into JRPC’s and a big thank you to
everyone involved. Feedback was excellent from parents. David Faulkner
commented that the standard was very high between South and East. CCC’s had a
great impact on the technical aspect.
·
At
the single system meeting in November at the Futures cup, JH will bring up the
consistency of charging as EAST charged £20 and South charged £12.
·
The
JRPC at Old Loughtonians was an excellent model of umpiring, players and cross
boundary working.
·
Fiona
Gall staying for another year, there is a need for future funding for this
position.
·
JK
noted that in the East current
·
Issue
about players playing cross boundary – regions this year stuck to the
traditional boundaries, at the meeting in November this will be discussed.
[c] Development (report in appendices)
·
JHelliwell – the East Male ‘Masters League’ what
discussions have taken place for the age 50 to be decided.
·
JH
– just initial thoughts a paper will be put forward for discussion
[d] League (minutes of last meeting
are on the Website)
·
Ladies
teams got all their fee’s in, on the mens side Felixstowe,
Malden & Little Baddow lost every match until
they paid.
·
JW
asked who
·
Regional
league secretaries have met to decide rules for premiership and over seas
players.
·
EH
Umpiring Committee passed a ruling saying all competitive matches to be umpired by
level 1 umpires, East do this anyway.
·
League
contemplating that from season 09/10 all umpires will put their numbers on
league sheets, as its easier to check.
·
Discipline
over the Broxbourne issue – MT met chair of the club and 1st team
captain to say that if there are any further disparaging comments about the
club, then all neutral pool umpires would be withdrawn. The club is on
probation for 2 years. The club sound like they have put their house in order,
it has changed its disciplinary procedures. JHelliwell
was encouraged by the news and thought it showed what happens when the regions
take a strong hand.
·
Presentation
day this season to be at Vauxhall Chiltern in early June 09. As hardly anyone
turned up to the presentation this year all league managers have been asked to
let clubs know they are expected to attend.
[e]
Competitions (minutes
on the website)
·
There
was no rep from the Umpiring committee at the last meeting. Umpires have said
they won’t be able to fill all the fixtures – waiting to hear which dates they
can fill. It will fall to the counties to fill.
·
CF
raised issue about the proposed U11/U12 festivals as they are not in line with
the single system, this will be discussed at the next meeting.
[f] Discipline (report in appendices)
·
JHelliwell knew nothing about the changes to the Red
card & Match Day misconduct office regulations until July. He has written
to Norman Stott about how this decision was made, what the process was etc. BF
will take this up at the RCC.
·
This
change does mean that regional DA’s have more discretion.
·
Ian
Brown,
·
RN
– raised a query about teams receiving red cards but forms not being filled
out, or being received very late, these are slipping through the net.
[g] Umpiring (report in appendices)
·
RYUAG
page is not fully operational yet as waiting for some information from Liz
Pelling.
·
There
is a new system for grading umpires, so they can monitor their own progress.
[h] Indoor
Hockey (report
in appendices)
·
Brian
Perks has had to phone round clubs to hound then to enter as by deadline date
the numbers were very low.
·
Internationals
21st /22nd December. JH – raised the issue of how these
teams were selected as last year they were selected from outdoor players, if so
for this year then what is the pathway for indoor players. BF – believed the
intention was to select from outdoor squads again, would raise at the RCC. No
RCC meeting till December by which it is to late so BF
would express the East’s dismay and disapproval in a letter to David Faulkner.
[i]
·
JAC/JDC
activity is now up and running within the region. 1141 people involved from Oct
07 – March 08 (excluding
·
JRPC
tendering process, 11 applications from Bury St Edmunds and
[j] RCC (report in appendices)
·
Fiona
Gall to go in BF’s place to next meeting on 1st November. MB &
JH to ask.
7.
Any Other Business
·
SG
– In reference to Safeguarding Children –
FULL COMMITTEE REPORTS APPEAR ON THE FOLLOWING
PAGES.
The meeting closed at 9.45pm with the President
thanking all for coming.
President ………………………………………………………………… Date
…………………………………………………..
Honorary Treasurer’s
report – 1st October 2008
· Please accept my apologies for non-attendance.
· Accounts are still with the auditor who aims to send me a report by 1st October.
·
Have written to all County treasurers advising
them of the deadlines for sending East affiliation fees to me – clubs by 30th
November if possible and 31st December at the latest, and schools
end of February if possible and end of March at the latest. Fees have been received for
· ERHUA Website Young umpires system changes as agreed with management – completed and invoice for £1520 paid.
·
Insurance paid - £1575.90 - £500 more than last
year due primarily to increase in number of teams.
· Camps – Culford accommodation paid. Staff payment details still to be received, coming this week from Miche Bloch.
·
Fiona Gall’s contract extended – one-off payment
of £700 for administration of Tier 1 camps at Bury and
· Handbook printing and distribution paid – approx. £3946 + £510 (T Williams costs) = £4456 – approx. £300 more than last year.
· Have received budget for Tier 1 and U15 HiPac activities.
Margaret McCall
Honorary Treasurer
East Region Hockey Association
Youth Performance Group Report 2008 (2008-9)
My sincere apologies for not
being able to attend this meeting.
History……
U14
HiPACs (High Performance Assessment Camps)
Now complete. The U14
Boys was held at Lilleshall, 13-15 June 2008. 16 Players from each region (7 regions for
the boys) were selected & nominated to attend. The U14 Girls was held at Loughborough, 11-13
July 2008. 16 Players from each region
(5 regions for the girls) were selected & nominated to attend.
-405 Players attended and 35 different individuals took up
staffing posts.
-Core Skills Syllabus used & we welcomed the involvement
of England Centrally Contracted Coaches again to oversee the coaching on
performance camps.
-Single sex coaching groups on all performance camps, and
mixed sex coaching groups for potential camps.
-Player Reports aligned with those of England Hockey.
-Finance: TBC,
Accounts in Progress.
Present……
Squads
2008 - 12 Tier 1 Squads, 6 Tier 2 Squads
Tier
1
Tier
2
NB. In 2009 there will also be Boys & Girls
U17 squads at Tier 1 and 2 for HiPAC activity. This will be an additional 4 squads at Tier 1
and an additional 2 squads at Tier 2.
This will mean that in 2009 we will be working towards the training,
assessment, selection and staffing of a total of 24 squads.
A total subsidy from East Management of £3,800 for squad
activity (as for 2007/8) has been welcomed this year. With the increase in activity planned for
2009 we may need to revisit additional funding opportunities as England Hockey
have not secured money from Sponsorship to support our activity.
Future……
Administration
Fiona Gall has done an excellent job with the Administration
of 2008 activity. The position is
critical to delivering a central, timely & consistent service to all our
users during this period of change. It
is recommended that position remains into 2009 and beyond.
Funding
As mentioned above:
‘With the increase in activity planned for 2009 we may need to revisit
additional funding opportunities as England Hockey have not secured money from
Sponsorship to support our activity.’
Single
System JRPC (Junior Regional Performance Centres) Activity & Dates 2009
Tenders for JRPC Locations
After these have been awarded (March 2009) we will be able
to provide further information with regard to performance camp dates in August
2009. The deadline for expressions of
interest to host the Bury and Albans JRPC’s has just passed.
DOB
classifications for 2009 activity
U18 - 1992 & 1993
U17 - 1993
U16 - 1994
U15 - 1995
U14 – 1996
T1,
T2 & HiPAC Activity
For the players selected it is at present assumed this will
take the same format in 2009 and run throughout September and October (with
preparation in August).
County
& Competitions Committee Links
We must move to work more closely with the Counties to
ensuring the correct players are progressing through the system to JRPC. Also with the Competitions
Committee and RYAG in order to provide quality structure, guidance and staff at
competition level.
NOTE: We will be moving into the official ‘go live’
date for the model in 2009 with JRPC activity commencing in August 2009. We would like to thank all who have been
involved in this period of change for their time and in some cases
patience! These include but are not
limited to: England Hockey, The East
Region Hockey Association, The South Regional Hockey Association, East Office,
Miche Bloch
1st October 2008
East Hockey
Development
Report – For 01/10/08 Management Meeting.
Off –season involvement has
been minimal.
1. General backstop and sounding board/reference point for Miche in Performance.
2. Several ‘support’
attendances at the Culford
camps.
3. Attended Loughton hosted Single System Tier 1 event (day 2),
which was excellent.
4. Background research for East male ‘Masters’ leagues completed.
Clubs that might be able to support such a league have been identified. Rules
are in first draft – modified version of established version for younger
Veterans competition. Short briefing / consultation required with League
Committee representative prior to making contact with Clubs.
5. Deputised for President
& Deputy President at EH Strategic Planning
Meeting at Leighton Buzzard/ MK. This was a ‘converted RCC’ Meeting. THE
ENGLAND HOCKEY STATEGIC PLAN FOR 2009 – 2013 was aired and aspects of it
discussed by a committee consisting of EH Board, RCC & Chairs of strategic
committees. It is still in draft stage
and, as such, is not for distribution. However, I believe that no harm will be
done by noting in brief overview of the main areas that the plan will cover and
the areas that were discussed on the day.
The plan represents the next
stage in the ‘Uniting the Hockey Family’ strategy. This study and 2004 document
gave rise to the 2005/2009 strategy which was encapsulated in 6 key areas.
Broadly speaking, 2
additional key areas have been added and the existing 6 have been updated with
progress to date and brought forward. It now is summarised thus -
We had the opportunity to
review the plan at detailed key performance indicator level, and to make
recommendations for deletions and additions. We also had the opportunity to
review the NGB committee structure to ensure that it would be ‘fit for the
purpose’ of delivering the 09/13 strategy.
I would be happy to answer questions at the meeting, but would suggest that any minutes taken are limited to those of a non-specific nature. It was a most interesting day and an experience that I would be very happy to repeat.
John Hendy – Development Director - 29/09/08
EAST REGION HOCKEY
ASSOCIATION
Chairman Appeals
Panel - Report to East Management
There have been no Appeals at this stage of the season.
To recap, the Appeals Panel hearing the appeals last season
consisted of John Helliwell, (Chairman of Appeals panel), Ian Brown, (past
Chairman of Suffolk) and
I would like to take this opportunity to thank all the above officials for giving up their time to consider the appeals, often at very short notice.
Just to recap, as I reported to the
Four Appeals were against Red Card decisions and two appeals were against East League decisions.
In case Management are not aware, there have been
significant changes to the Red Card and Match Day Misconduct Offence
Regulations, effective from
Future Action
At the
All existing panel members highlighted above are willing to continue to act in their Appeals capacity and I will ask East Management to support these appointments.
John Helliwell
Appeals Chairman
The Umpiring Committee met on Tuesday 2nd September and the Appointments and Assessment sub-committee met last week.
The new financial arrangements previously discussed are now being put into practice. The necessary changes to the ERHUA website are now in place. All clubs that receive ERHUA umpire appointments have been invoiced and payments have been received. The pre-season budgeting process took into account the rapid increase of fuel prices and the club fees were established in discussion with the ERHA Treasurer. During this season there will continue to be a need for liaison between our Treasurer and Margaret.
ERYUAG has now been incorporated to ERHUA and the website has been changed and extended to cater for the requirements of being involved with young people. Liz Pelling has joined the umpiring Committee in order to represent the ERYUAG. She also attended the recent Appointments and Assessment meeting in order to help sort out the tricky arrangements of which organisation will appoint to which competitions. Unfortunately there are several weekends where the bunching of fixtures means that it will be difficult to provide sufficient umpires at the right levels of competence for the games being played.
In addition to the changes above the A&A Committee is introducing a new grading system for umpire assessments which will, hopefully, improve umpire progression and development. Also the ERHUA website has been upgraded to make it more user friendly and to give it a more up-to-date appearance and additional features that will help our administrators have been added.
This has been a very busy summer of change for many of our voluntary administrators who have put in many hours to effect these improvements. Let us hope that the new season will justify the time and effort and live up to our high expectations!
Mike
Trett
September
2008
East Indoor Season 2007/8
Following several meetings of the Indoor Committee, it was
decided to again use
the Sports Centres at Bethnal Green and Kelsey Kerridge. The sports hall at the
After a great deal of telephoning the teams that entered the preliminary rounds (the qualifier for the National Championships) were as follows:-
Ladies Lowestoft, Brentwood,
Men
Witham, St Ives,
The small entry of ladies meant that the sports hall at Bethnal Green had been booked for two days, when one would have been enough to run the qualifier.
.
Old Loughtonians,
St Albans, and Old Loughtonians as
National League teams were joined by West Herts,
The downside to this was the costs incurred by the umpires.
2008/9
Information to date:-Sports Hall cost approx 3000.00
Ladies qualifier say 10 teams @200.00 2000.00
Mens qualifier say 10 teams @ 200.00 2000.00
Finals ladies 4 Nat League +4 qualifiers
Nat league teams to pay 200.00 800.00
Finals men 3 Nat League +3 qualifiers 600.00
3000.00 5400.00
This leaves 2400.00 to cover table officials and umpire expenses, unless the fee to clubs increases, in which case several clubs may drop out.
Entries to date:_ Mens qualifier Brentford, Crostyx, West Herts, Peterborough, Bishops Stortford, Blueharts, Chelmsford, Harpenden, Havering, St Ives, and Witham (!!)
Ladies qualifier Brentwood, Harleston, Crostyx,
We need 1 more mens team and 2 more ladies teams
Harleston, Old Loughtonians and
Brian Perks
East Activator
Since our last Management Meeting there have been two meetings of the RCC
Meeting 2nd June 2008 – It was reported that for
health reasons Colin Barthorpe was standing down as
Chairman of Indoor Hockey Committee. We appeared to be the only region which
supported our Indoor activities with a cash injection. Steve Floyds gave an up
date to the RCC members of how the Single System was progressing. Much
discussion took place in conjunction with Stephen Barlow on the finances of the
Competitions which the Regions organised on behalf of England Hockey. It was
formally confirmed that England Hockey had secured the Women’s Champions Trophy
10/18 July 2010 and this would be at Highfields
(Beeston H.C.) All funding was in place and EH would in the next two years set
aside £50,000 in each financial year to cover probable short fall. We were
asked how the Road Shows had gone down in the Regions. I asked how the
membership scheme was going in the Regions and the South advised “luke warm” and the West “subdued”. The interview procedure
for finding a CEO for England Hockey was going ahead. I asked how the expenses
had gone on the Indoor Internationals at
Meeting 1st September 2008 - It
was reported that Richard Organ (Coach Indoor International Team) had accepted
the post of Chairman of Indoor Committee. The Combined Services advised that
the EH AGM would be on 15th March 2009 at
Unfortunately I was unable to attend the Strategic Planning meeting on Monday 22nd September because I was on holiday so John Hendy had kindly agreed to cover this on behalf of Management