MINUTES OF THE MEETING OF THE ERHA MANAGEMENT COMMITTEE HELD ON WEDNESDAY, 7 MAY 2008 AT 7 PM AT THE HILTON HOTEL, STANSTED

 

PRESENT:

 

ERHA Management                                    Counties

 

Bill Felton, President                            [BF]                  Dan Heydon, Herts       [DH]

Sheila George, Deputy President          [SG]                 Jill Warwick, Lincs       [JW]

Margaret McCall, Treasurer                 [MM]               

Sapphire Cutting, Acting Secretary     [SC]                

Miche Bloch, Performance                    [MB]                

Mike Trett, Umpiring                           [MT]               

Russell Nutter, League                          [RN]

John Hendy, Development                    [JH]

 

1.                 APOLOGIES FOR ABSENCE

John Helliwell, PR & Appeals; Peter Wright; Lorraine Bant

2.     Minutes of the Meeting held on 19th March 2008

Changes to minutes of last meeting. Development report wasn’t attached – JH to send to CL to attach for future. CL to also attach report from MT as not attached when distributed initially.

Minutes of last meeting duly signed by BF.

3.                 MATTERS ARISING FROM THESE MINUTES  

There were none.

4.                 Discuss correspondence received

·         Letter from Herts. County Sports Partnership regarding funding of Hockey Development Officer Post. There is still a shortfall of funding – the decision not to offer any funding remains.

·         Letter from Norwich Union – Pinebanks is being sold off to developers; the club will no longer be called Norwich Union but will now go by the name of Norwich Dragons. They are committed to playing and are in talks with a school in view to having two pitches laid, this wouldn’t be until at least 2009/2010. BF to send a letter of response thanking the club for their continued support and hard work.

·         Trevor Williams has agreed to do the handbook for 2008/2009. All details to be sent to Trevor. Competitions, Development and Performance to check all current details and inform Trevor of any changes ASAP.

5.                 COMMITTEE REPORTS

[a] Performance (report in appendices)

·         Extra places for East Camps will only be offered if people decline initial offers. Should be confirmed by 16/05/2008.

·         CRB checks need to be done for East coaches to attend HiPAC’s

·         There is a meeting on 17/05/2008 at which CCC responsibilities will be discussed.

·         MM – Were coaches for HiPAC’s nominated by East or England Hockey.

·         MB – They were nominated by East – will be financed by England Hockey.

·         MM – How much will East need to finance other activities

·         TIER 1 – funded by East. TIER 2 – funded by England Hockey.

·         MB to get full costing plan to MM after meeting on 17th May which should make things clearer.

·         MB – JRPC will be totally self funded (self sustainable).

·         MB – Under 17 Girls Squad 2007 messages have been left with those that have outstanding payments, no response as yet but will chase.

·         MM – would it be good to provide “actual” figures report for the U17 – would be good to show parent who had written with comments about the cost. MM to provide this report.

·         JH – CRB checks a pain in that have to have so many done, there needs to be a new system.

 [b] Development

·         JH – investigating clubs that could support a vintage team. There are 13 in the area that could potentially do this.

·         JH – looking at constitutions for voluntary bodies to form a Past and Present Association. Can consult with “older heads” from each county who know the network and make the Past and Present Association known to all.

·         BF – Sally Tippen has raised the question of how affiliation fees will work out – for example what happens in someone attends a HiPAC out of area.

·         JH – this will be addressed at the meeting on 17th May, it may be based on postcodes.

 

 [c] Finance (report in appendices)

·         MM – spoken to CF regarding payment of Suffolk Affiliation fees.

·         MM – proposed that half the cost of modernising the ERHUA website is covered by ERHA and half by ERHUA – everyone in agreement.

·                     MM – umpiring claims are still being received from 2006/2007.

·                     MT – petrol prices are increasing which causes problems with budgeting.

·                     MM – Mileage rate must be set at beginning of season and stuck with throughout regardless of changes in petrol costs.

·                     BF – the Young Umpires Action Group need to get an application to the Hockey Youth Trust. Money has been given to the Midlands and if East put in application could potentially get money. BF has spoken to Liz Pelling about this but no application  received. MT to talk to Liz Pelling about application and push forward.

·                     BF – need to see something coming back from the RYUAG before any more money is invested by ERHA.

·                     DH – when will Counties be sent invoice for second payment for Youth competitions.

·                     MM – 17th May.

·                     MM – Charlie Farrow to provide a finance report for the East Mini’s by 30th May.

 

[d] League (minutes of last meeting are on the Website)

·         MT, SG and Ray Allum to attend a meeting with Broxbourne Hockey Club and Umpiring reps to discuss the poor discipline record.

·         AGM on 8th June at Redbridge – BF, SG & MT to attend.

·         Jim Morrison is retiring – BF presented RN with a tie for Jim.

 [e] Competitions (report in appendices)

 [f] Discipline

·         RN – not a lot we can do about red cards – it’s an EH issue.

·         RN – Over 1/3 of cards were in the Prem, very few cards in the lower leagues.

 [g] Umpires

·         MT – main issues are website development and the discipline issue with Broxbourne.

·         BF – Apologised for not attending any meetings – unable to attend AGM.

[h] England Hockey

RM (no report)

·         BF – Apologised as after EH AGM there was a meeting on 19th at which committee discussed details about the proposal of EH to appoint a Chief Exec and the decision was made at a meeting on 21st April without the group knowing. BF feels that the official 21 days weren’t given and is therefore going to pursue.

·         BF – explained what this means – Philip Kimberley stepping down as and will become part time and EH will appoint a Chief Exec who will be a full time member of staff with full benefits.

·         BF in discussion with Sheila Plant in the South and both are unhappy – the issue will be raised at RCC.

·         BF voted against as did South – BF received a phone call from Martin Gothridge asking East to withdraw decision – this wasn’t done.

·         JH – this is unfair and out of order as no time given to discuss and management committee is supposed to represent clubs in the East.

[i] Indoor (report in appendices)

 6. Discuss AGM on 3rd July 2008

·         BF – AGM to be held on 3rd July 2008.

·         BF – proposal for AGM agenda distributed.

·         JH – to send amendments to constitution to BF and MM.

·         BF – agenda to be posted on website 21 days prior to meeting.

·         BF, SG, MM, CL – all willing to continue.

·         BF – appointment of vice presidents – Ros Marsh.

 

7.     Any Other Business

·         SG – congratulations to Sevenoaks Vets Women who won the Vets England Competition.

·         JW – handing over presidency of Lincolnshire but still wants to attend meetings – all in agreement.

·         BF – East Hockey golf day organised by Brian Perks – 30th September.

·         BF – passes aroundthe ERHA scarf – this is for the female members, the men have a tie. The scarf will cost £10.

 

FULL COMMITTEE REPORTS APPEAR ON THE FOLLOWING PAGES.

 

 

The meeting closed at 20.47pm with the President thanking all for coming.

 

 

 

President …………………………………………………………………                        Date …………………………………………………..

 

 

 

 

 

 

 

 

 

 

 

Performance Group Report – Wednesday 7th May 2008

 

JRPC – Bury St Edmunds

This is now operational with much work taking place behind the scenes.  All Performance Camps (U13, U14, U15, U17) are now an assessment, selection & training process for Tier 1 activity. 

England’s Centrally Contracted Coaches have been appointed to Head Coach these Camps:  Joe Cowan – U17, Julian Halls – U15, Julian Halls & Chris Gladman – U14 & U13.

The deadline for acceptance of player places is 9th May so we will have a much better idea of numbers by next week and whether we can accommodate those on our waiting lists.

 

U14 Boys HiPAC June 13-15th, Lilleshall (1994/95 DOB), 16 Players per Region will be nominated by 16th May.  Staffing will be Iain Gall & John Knight as coaches, Ele Powell as Manager/Welfare.

 

U14 Girls HiPAC, July 11-13th, Loughborough (1994/95 DOB), 16 Players per Region

will be nominated by 16th May.  Staffing will be Royce Waters and Claire Mackinder, Miche Bloch/Mel Bennett as Manager/Welfare.

 

Tier 1 activity

Coaching and Management Staff to be confirmed by May 31st 2008.

 

U17 Girls 2007 Financial Deficit Update

We have recouped £1,300, with £400 yet to collect.

 

REMINDER OF SCHEDULED DATES FOR ‘JRPC’ ACTIVITY 2008

 

JRPC (Residential Summer Camp 2008 - Bury St Edmunds)

U17 Performance Camp (Boys & Girls), Monday 28th - Thursday 31st July

U15 Performance Camp (Boys & Girls), Monday 4th - Thursday 7th August
U14 Performance Camp (Boys & Girls), Monday 11th - Thursday 14th August

U13 Performance Camp (Boys & Girls), Monday 18th - Thursday 21st August

The above are 4 day inclusive assessment, selection & training camps at Culford School, Bury St Edmunds

 

SQUADS – For Tier 1 Competition

Girls U15, 2 teams (for U16 Tier 1 Competition)

Girls U17, 2 teams (for U18 Tier 1 Competition)

Boys U15, 2 teams (for U16 Tier 1 Competition)

Boys U17, 2 teams (for U18 Tier 1 Competition)

Dates:  Sunday 14th & Sunday 21st Sept, Sunday 28th Sept (Tier 1 Competition)

Locations: tbc

 

TIER 2 COMPETITION

Girls U15, 2 teams (for U16 Tier 2 Competition)

Girls U17, 2 teams (for U18 Tier 2 Competition)

Boys U15, 2 teams (for U16 Tier 2 Competition)

Boys U17, 2 teams (for U18 Tier 2 Competition)

Dates:  Sunday 12th & Sunday 19th October, Sunday 26th October, Thursday 31st October - Sunday 2nd November (Tier 2 Competition)

Locations: tbc

 

Miche Bloch

For Meeting 7th May 2008

 

Honorary Treasurer’s Report to ERHA Management 7.5.2008

1.        Affiliation fees – school fees received from Cambs. and Essex.  Suffolk school fees still awaited.

2.       East U17 girls squad Regional tournament October 2007 – still four players to pay.

3.       ERHUA Website -  ERHUA have obtained a quote for modernising the ‘look and feel’ of the ERHUA Website (£460) and for adding a section that enables assessors and coaches to enter full assessment reports into the system (£920).  I propose that half of this cost is paid for by ERHA and half by ERHUA – this was how we paid for the original Website.

4.        Budget for 2008/9 – budgets received from ERHUA and League.  Need to look at ERHUA budget.  Need estimate of performance (academies) expenditure for next year.  Propose to continue to subsidise senior Indoor by £300 and junior Indoor by £300. 

5.       Draft accounts 2007/8 – will circulate draft accounts to management once they are prepared. 

Margaret McCall

 

East Youth Competitions Committee

 

Minutes of the Committee meeting held on May 1st 2008.

 

Present: L. Bant. Chair, F. Wheeler Secretary, H.Gilbert Beds (b),  P.Yetzes Cambs,  G.Welch Herts (b), K. Edwards Norfolk (g), David Hill Norfolk (b).

Also present: Bill Felton East President.

Apologies were received from: J. Wood Herts (g), C. Farrow Suffolk(b & g),

D. Menear Essex (g) S.Tippen  Cambs and Lincs (b & g)

 

1.The Minutes were agreed by those who had been present at the previous

   meeting and signed.

2. Matters arising.  None

3. Correspondence . This was dealt with elsewhere in the mini report.

4. Reports:

    East.   The Chair reported on the East management meeting.  We need to

   work out over the coming season what would be the role of the Competitions

    Committee after the  introduction of the Single System. Concerns were

    expressed over the financing of the Single System and the amount  that the

    players would be expected to contribute.

    East Camps.  These were to be used for the selection of U15 and U17squads

    this year. There would be Tier 1 competitions and Tier 2 Competitions (the

   former Regional competitions).

   Umpires. There was no report.

   Yazoo Minis. C. Farrow will be  sending a summary to all the Committee

    Members. Bill Felton commented on the running of the event and everybody

    had seemed to enjoy themselves. He also commented on the high standard of

    hockey that was played especially the u13 boys  between Felsted Prep and

    Ipswich School which had provided an exciting end to the competition.

    Thanks had been received from several schools commenting on how their

    players had enjoyed themselves.  H. Hancock from Felsted Prep had

   suggested that it might be better if we were at the same venue next year that

   we played one U11 and one U13 competition together so that the u13s could

   stay on the water-based pitch all day instead of changing over the lunch break.

   The  National finals are on a water-based pitch for the U13s. Further

   consultation on next season’s competition will take place later.  

5. The Indoor dates were fixed. The competitions would be fore the clubs and

     schools They are as follows:

    November 16th Boys U16

    December 6th Girls U16

    December 7th Boys and Girls U18

6. All counties updated the Committee on their progress towards the single

   system.

7. The Chair thanked all members for their work throughout the year with a

    special mention of the Secretary.

 

Girls’ Representatives meeting

Competitions report.  The Competitions secretary gave a  written report of the latest competitions  commenting on the successful Yazoo minis. She also thanked the many volunteers for their help throughout the year as without them the competitions would not run.

Next season’s programme was finalised with some changes as a result of the England changes.

Cambs detailed their results and had appointed their JDC coaches.

Essex reported on their first JDCs which took place on April 27th. They had had entries from new schools.

Kent reported that their JDCs would take place at 5/6 venues.

Norfolk’s plans for the JDCs were on course.

Suffolk .C.Farrow is still chasing invoices for 2 girls’ fixtures.

There will be a Single System  update meeting on May 14th . Recruitment for coaches was to go ahead.

 

 

Boys representatives.

The new representative from Beds , Heather Gilbert was welcomed.

Next season’s programme. There were some changes as a result of the England changes.  The U16 Indoor was brought forward.  Following the strong recommendation of England that England players should  not play in the county competitions ,some of these are now on England dates. The schools, too has changed.

Reports

The Competitions report was given out.  (See above).

Written Reports were handed

Essex, Cambs and Suffolk)  (See above)

Herts. The report detailed their results in the recent competitions and the dates of the JDCs which would be running as 2 day camps at Broxbourne, Bishop’s Stortford and the University of Herts.

 

The meeting closed at 8.55pm

The next Meeting is on September 18th. Venue to be decided.

 

Proposals for next season 2007-2008

 

      Boys                                                           Girls

 Oct 12th  U14 County (1)                                  U14 County (1)

 Nov 11th                                                                       U18 Schools Holcombe HC

Nov 16th U16 Indoor

                 U14 County (2)                                U15/U17 County(1)      

Nov 19th                                                                        U16 Schools Redbridge (TBC)

Nov 23rd U15/U17                                                        U14 (2)

Nov 27th                                                                       U14 Schools UEA        

Dec 6th                                                                         U16 Indoor                              

Dec 7th U18 Indoor                                           U18 Indoor

Dec14th U14 Finals                                          U14 Finals                                           

Jan 25th  Schools county finals

                 to be completed

Feb 1st   U16 County (1)                                                U15/U17County (2)

Feb 2nd School Quarter finals  to be

  completed

Feb 8th  U15/U17 (2)

              U16 (2) TBC

Feb 13th Schools semi finals to be completed

Feb 23rd U16(2) Reserve date*See note

Feb 26th School finals day                                                      

March 8th U15/U17 Finals

March 15th                                                                   U15/U17 Finals

March 22nd U16 Finals                                     

April 25th Minis U11                                         Minis U11

April 26th Minis U13                                         Minis U13

 

 * U16 matches on Feb 23rd.  It is not yet certain that there will be 7 teams the U16 and U17  competitions.  If this is so, we could play all the single games on Feb 8th.

 

Lorraine Bant

 

Chairman Appeals Panel Report to East Management, May 7th 2008

 

My apologies for not being able to attend this meeting.

 

Appeal Review

Since the start of the 2007/2008, season the Appeal panel have had to meet four times to hear East Appeals.

 

The Appeal Panel hearing these appeals has consisted of John Helliwell, Chairman, Ian Brown, (past Chairman of Suffolk) and Chris Hatch, Secretary and Treasurer of Suffolk).In addition, Peter Wright (Norfolk) and Derek Henley ( Herts) have made themselves available.

 

I would like to thank all the above officials for giving up their time to consider the appeals.

 

As I reported at the November meeting, in terms of Appeal frequency, this is the worst  season for some years!

 

I would like to thank the County Disciplinary Administrators and Mick Pullin, the East Disciplinary Administrator for their timely action of the required paperwork, allowing the Appeals Panel to meet and action the hearings on time.

 

Future Action

At the November East Management meeting, I asked that East Management should in future season`s, ratify the appointment of Appeal panel members at their first meeting after the East AGM.

As a consequence, I have already asked the present Appeal panel members as to whether they are willing to continue to serve the East in this capacity. I am pleased to report that they have all confirmed their willingness to stand.

 

Discipline.

While it is not wholly in my remit to report on Discipline within the East, (the East League will obviously monitor Red Cards within the league), there are other Red cards given at other competitions which Mick Pullin monitors. At the end of the season he will circulate to management the full position, but as of the 20th April, the total Red Cards appear to have increased by 22% and penalties over 30days, increased by 26%. Not a statistic we can be proud of, and perhaps it is time to consider what additional penalties we should apply to the worst offending clubs.

 

John Helliwell

Appeals Chairman

 

Indoor Report

Since last meeting the Indoor Group has met again to discuss the forthcoming indoor in December.

The pitch booking has been confirmed at Kelsey Kerridge, Cambridge.

6th and 7th December 10-6pm: Women – East Qualifying Tournament.

13th – 14th December 10-6pm: Men – East Qualifying Tournament.

20th – 21st December 10-6pm:

 

Men: East Indoor Championship: Harleston Magpies, Old Loughtonians and St Albans and the 1st, 2nd and 3rd placed clubs of the qualifying tournament will be invited to play.

 

Women: East Indoor Championship: Canterbury, Chelmsford, Ipswich and Sevenoaks and the 1st, 2nd and 3rd placed clubs of the qualifying tournament will be invited to play.

 

Details have been circulated to Trevor and clubs. Closing date for entries 30th September 2008.

 

Next meeting Thursday 9th October at Brentwood.

 

Sheila George